If you notice that the total pending amount for your Sales or Purchase invoices is different from the Receivable/Payable amount shown for a customer or vendor, it is usually because there are unsettled payments in the party ledger.
This happens when a payment is recorded in the ledger but is not settled against the corresponding invoices. As a result:
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The payment is reflected in the party ledger.
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The invoice remains marked as pending.
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This causes a mismatch between the ledger balance and the total pending invoice amount.
To avoid this concern, make sure to settle the invoices while recording payments for your customers and vendors.
To settle invoices while recording a payment, refer to the links below:
Sales Invoice:
Purchase Invoice:
If you have already recorded the payment without settling the invoices, you can later mark the invoices as paid using the unsettled amount.
To check and settle invoices using the unsettled amount, refer to the links below:
Sales Invoice: How to settle Sales invoice with advance payment on Web?
Purchase Invoice:
https://community.getswipe.in/t/how-to-settle-purchase-invoice-with-unsettled-amount-on-web/3337